Your firearm collection, organized and protected.
FirearmVault is local, offline software for tracking your collection, documenting it for insurance, and planning your estate — with no cloud account and nothing ever sent over the internet.
What FirearmVault does
Everything you need to document a collection, once, and keep it up to date.
Firearms, accessories & ammo
Track type, make/model, caliber, serial numbers, condition, storage location, NFA-item flagging, and photos — plus your accessories and ammunition, linked together.
Insurance-ready reports
Generate a printable Insurance Inventory Report with fair market value and insurance replacement cost, ready to hand to an adjuster or appraiser.
Estate planning
Assign firearms to beneficiaries and generate an Estate Distribution Report — a planning aid for your executor and estate attorney.
Bill of Sale & Gift documents
Generate a printable Bill of Sale or Gift transfer document for any firearm, auto-filled with your information, in a couple of clicks.
Real password protection
Optional password or PIN protection backed by genuine AES-256 encryption — not just a login screen. Your data file is unreadable without it.
100% offline, 100% yours
No account, no cloud, no subscription to access your own data. Everything lives in a single file on your computer or a USB drive you control.
What sets FirearmVault apart
Sure, a cloud-based app lets you check your inventory from your phone at the range or on vacation. But that convenience means your serial numbers, values, and storage details are sitting on somebody else's server — not yours. FirearmVault made the opposite trade.
Cloud-based apps
- Your inventory lives on someone else's server
- One breach can expose everything you own
- Requires an account and trust in their security
- Often a recurring subscription
FirearmVault
- Your data stays on your computer, period
- Nothing to breach remotely — there's no server
- No account, no login, no password to leak
- One-time purchase, yours forever
Built for one collection, not a warehouse
Many inventory tools are built for FFL dealers managing thousands of items. FirearmVault is built for you — no clutter, no modules you'll never use.
Real encryption, not just a login screen
Optional password protection is backed by genuine AES-256 encryption. Even the file itself is unreadable without it.
Bring your existing records with you
Already tracking things in a spreadsheet? Import it directly — no retyping your whole collection from scratch.
Why logging your firearms actually matters
A firearm collection isn't fully protected until it's documented, insured, and legally squared away for whoever comes after you.
You probably don't have your serial numbers on hand
Serial numbers are what police actually run through the National Crime Information Center (NCIC) to flag a firearm as stolen and match it if it's recovered. The majority of firearm owners can't fully fill out a police report on the spot, because they don't have their serial numbers on hand — they're stamped into metal, not memorized. A report filed without one gives investigators nothing to search, so even a recovered firearm can sit unclaimed in evidence storage with no way to trace it back to you.
A paper copy in your safe isn't a backup plan
Keeping a handwritten list in your gun safe feels like it covers you — until there's a fire. Fire restoration experts consistently find that water does more damage to documents than the fire itself: a house fire brings thousands of gallons from the fire department, plus heat that makes paper brittle. Unless your safe is rated both fire-resistant and waterproof, that paper isn't guaranteed to survive the exact event you were preparing for.
Insurance claims live and die on documentation
Adjusters don't take your word for what you owned or what it was worth — they want it documented before a loss, not reconstructed from memory after one. Without records, a claim can be delayed, disputed, or paid out at a fraction of its value. FirearmVault generates a printable Insurance Inventory Report with fair market value and replacement cost built in, ready to hand an adjuster the same day.
Estate planning without the guesswork
Firearms are some of the most legally complicated property to pass on — NFA items, state transfer laws, and family disagreements over who gets what can turn a straightforward inheritance into a mess. FirearmVault lets you assign each firearm to a beneficiary ahead of time and generates an Estate Distribution Report your executor or attorney can act on immediately.
A shoebox of receipts and a mental list of serial numbers isn't a system — it's a liability. FirearmVault turns your collection into organized, secure records in the time it takes to fill out a spreadsheet, and none of it ever touches the cloud.
See it before you buy
Browse previews of every screen in the real application, loaded with sample data — Dashboard, Firearms, Accessories, Ammunition, Beneficiaries, Reports, and Settings.
See Software PreviewsAvailable for Windows — Mac coming soon
One purchase covers your Windows PC — installed locally or run from a USB flash drive. A Mac version is on the way.
See Pricing & Buy